AIC Archives & GWU Museum Collections Management & Care Program

Last month I finished up the last class to complete the George Washington University graduate certificate program in Museum Collections Management and Care. Over the course of four semesters, I was able to grow my skill set and gain a solid foundation in basic collections management principles. The first two classes focused on preventive conservation, the third in general management protocol, and the final in legal aspects of the field. I knew about some of the ideas behind these topics from internships and jobs in museums, but these classes provided me with much more in-depth information.

Each class also provided a wealth of resources, so even if I come across challenges in the future and do not know the solution, I feel confident in knowing where to look for answers. I also enjoyed the structure of the classes: all were taken with the same classmates, so we built solid relationships in spite of the courses being offered exclusively online. I know those enrolled with me, along with my professors, will continue to be an amazing network of knowledge, experience, and camaraderie far into the future.

It might seem as though these topics could not effectively be offered without in-person instruction, but the program requires that you have access to museum or archival collections. This is crucial, as much of the coursework is reliant upon the application of principles taught. As a result, I was able to use what I learn to improve the physical and intellectual control over the photographic institutional archives at the Art Institute of Chicago, where I work. Projects included assessing the temperature and humidity levels, monitoring dust, and analyzing and advising on copyright, right to privacy, and right to publicity issues in the archives. You can find out more about work I’ve undertaken here, both class-related and independently.

It’s reassuring to look back on the progress that’s been made in the archives over the last year or so. The resources are perceived to have greater value, awareness of the content represented is growing, resources and manpower is being dedicated to continued work, and the museum has applied for an IMLS grant to further sustain the archive project as a whole. This was my first opportunity being a grant writing project lead (class projects provided a fantastic starting point for this!), and with the help of many talented colleagues, hopefully we will secure funding for additional funding. This award will be used for contract positions for the digitization and rehousing of photographic archival material, as well as image record creation.

I’m grateful for the opportunity to have begun managing the archives. Eighteen months ago, I was curious about the contents and care of the archives but lacking the knowledge and experience to tackle the work. I still have much to learn, but I’m happy that my coursework has helped our department to make progress in the care and management of our resources.